Risk-Based Quality Management 2020 Virtual Event 'How To' User Guide
Our Virtual Platform will be open from the week prior to the event. Use this 'How To' Virtual Event User Guide to make the most out of the event.
Virtual Event User Guide
Risk-Based Quality Management 2020
Logging In And Setting Up Your Profile
To help you navigate the virtual platform and get the most out or your time at Risk-Based Quality Management 2020, we've created a simple how-to guide. This guide will explain how to get started and set up your profile, all of the items on the navigation bar within the platform, and the most commonly asked 'how to' questions, so you can easily access all of the great features available to you.
How To Join The Event
Our Virtual Platform will be open from Wednesday, November 18th, so you can start scheduling your meetings for the live event dates, and forming connections to start instant messaging your fellow attendees.
You will receive your login credentials from the email address: email@example.com OR firstname.lastname@example.org
Be sure to check your junk email folder for your emails prior to and during the live event in case emails are being directed there by your organizations filters.
We recommend you whitelist (or add to your 'safe senders' list) the following 3 email addresses for the duration of the event to ensure you receive all of your email communications from the virtual event, including login information, meeting requests and recommendations:
For information on how to add email addresses to your safe senders list in Microsoft Outlook, click here. For all other email platforms, search for your 'email provider name’ along with ‘safe sender list’ in your chosen search engine.
To log in, please click the button below and enter your email address and password: Login Here . Use Google Chrome web browser for the best user experience when accessing the virtual event. If you experience any issues and you are already using google chrome web browser, try clearing your cache or opening a new 'incognito' window.
When you first log in, you will immediately be asked to select your preferences regarding your topic and product interests. This will help to customize your profile for the integrated AI matchmaking technology, enabling the platform to create a specialized 'recommended' list of attendees for you.
Once you have logged in, you will be taken to the event homepage, and you can navigate your way around the event using the navigation bar on the left hand-side.
Navigate to the 'Virtual Platform Explained' page in the 'Contents' menu above to learn more about how to navigate the platform and get the most out of the virtual event.
Update Your Profile
To update your profile, click on the person icon labeled 'profile' at the top right hand side of the screen.
- Add a profile image
- Update your topic and product interests
- Update your job title or company name
- Add a headline or professional profile
- Set your availability for meetings for December 2-3
- Export your meetings in a CSV file
View Your Notifications
At the top right hand side of your screen you will also see a bell icon labeled 'Notifications'.
A colored icon will appear on top of this when you have new notifications. This will keep you up to date with your connection recommendations, meeting requests and other event specific information.
Sustainability & Wellbeing
Informa Connect is committed to running sustainable virtual events.
Meet Virtually With Fellow Attendees To Raise Money For Our Official Non-profit Partner, JerseySTEM
We will be donating $5 for every meeting you have within the virtual event platform to JerseySTEM - a grassroots 501(c) nonprofit organization dedicated to bringing Science, Technology, Engineering, and Math (“STEM”) education to pre-teen and teenage girls and underserved children in New Jersey.
The more meetings you have, the more we will donate - up to a value of $500.
Be sure to start scheduling your meetings in now for December 2-3 to secure your optimal timeslots with fellow attendees, and raise money for this valuable cause!
Please see below some useful tips to reduce your energy usage throughout the event:
- Reducing your screen brightness from 100% to 70% is hardly noticeable and can reduce energy consumption by 20%.
- Reducing cooling by 33.8°F can reduce energy use by up to 8%.
- Switch to energy saving mode on your computer or screen, or sit in areas with natural light.
Yoga & HIIT Training Sessions
Each morning of the virtual event we have an exercise session for all attendees to participate in!
On Wednesday, December 2nd, join our professional F45 instructor for a 45 minute 'Let's get moving HIIT PT Session'.
And, on Thursday, December 3rd, tune in for a 30 minute yoga class with a professional yoga instructor.
Virtual Platform Explained
The Navigation Bar And Features: Get The Most Out Of Your Virtual Experience
Once logged in to the virtual event platform, you will see the navigation menu on the left hand side of the screen. This section explains the different tabs within the navigation bar from top to bottom.
RECOMMENDED FOR YOU
Upon activating your account you will be prompted to answer two questions to help us make relevant attendee 'connection' recommendations for you.
The 'RECOMMENDED FOR YOU' tab is where you will find these recommended contacts.
Click 'show interest' on the attendee profiles of the people that you would like to connect with. This will send them a notification to make them aware of your interest to connect and will be added to your 'MY 'INTERESTED' LIST'.
If the person you have shown interest in chooses to show interest in you too, you will form a connection, which will appear in your 'MY CONNECTIONS' tab.
With mutual 'interest' established, you will be able to start chatting via an instant web messenger by clicking on the 'Chat' icon.
Click 'request a meeting' to schedule a meeting with your fellow attendees.
For more information on how to schedule a meeting, click on the 'Contents' menu above and navigate to the 'Common 'How To' Questions Addressed' section of this virtual event user guide.
INTERESTED IN YOU
This tab allows you to see all of the people who have indicated their interest in connecting with you (i.e. clicked 'show interest' on your profile).
You will be presented with three options for you to select on peoples' profiles:
- 'Show interest': Click 'show interest' if you would like to reciprocate the interest in connecting. This will form a connection as explained above, and you will be able to start instant messaging right away. This contact will then appear in your 'MY CONNECTIONS' tab.
- 'Request a meeting': If you click 'Request a meeting' you will be able to go ahead and schedule a meeting with that person at a time that suits you both. Request meetings to support our chosen The more meetings you have, the more money
- 'Skip': If you click 'skip' this information will be fed back to the virtual platform which will learn accordingly, helping it to make more informed decisions on the connections it recommends for you, creating a better matchmaking experience.
Please refer to the 'RECOMMENDED FOR YOU' and 'INTERESTED IN YOU' information above explaining how to establish connections.
The 'MY CONNECTIONS' list will include the attendees who you have established mutual 'interest' with through clicking 'show interest' on each others' profiles. These are all of the people you are able to chat with via the instant messenger function by clicking on the 'Chat' icon.
MY 'INTERESTED' LIST
Here you will find all of the people whose profile you have clicked 'show interest' on, but have not yet formed a connection with.
MY SKIP LIST
Your 'skip' list shows you all of the people you have indicated you are not interested in connecting with.
In order to attend any of the agenda sessions, it needs to be added to your schedule first - this is where you will navigate in to and out of the live agenda sessions throughout the event.
Be sure to add all of the sessions you're interested in attending to your schedule ahead of time, so that during the live event, you can easily jump straight out of one session and into the next session, without missing a thing.
Your scheduled meetings will also appear here, so you have everything in one place.
To add agenda sessions to your schedule, click on the 'EVENT AGENDA' tab and follow the instructions below.
Explore the full agenda, filter by date, and add the sessions you're interested in attending to your personal schedule by clicking on the calendar icon on the right hand side of the agenda sessions. Please note, in order to attend any of the agenda sessions, you will need to add these to your schedule first.
Submit your questions during the agenda sessions by clicking on Q&A on the right hand side, clicking the '+' icon at the bottom of that section and entering your questions, followed by your name and company, into the Q&A box provided. And, upvote other attendee's questions by clicking on the thumbs-up icon to indicate your interest in that question being answered. All questions from the day's agenda will be put forward to the speakers during the live Q&A at the end of that day, and the speakers will answer as many as possible within the session.
View all of the speakers chairing or presenting on the Risk-Based Quality Management agenda.
View all of the delegates attending Risk-Based Quality Management.
SPONSORS & EXHIBITORS
Visit the 'SPONSORS & EXHIBITORS' virtual hub profiles to gather valuable information from leading product and service providers. 'Show interest' in these company profiles to let them know you would like to know more about their solutions and browse their profiles for a summary of their main offerings.
WIN $100 Amazon Voucher:
Visit all 5 sponsor and exhibitor profiles, and have a meeting with at least one sponsor or exhibitor representative, to be entered into the prize draw to win a $100 Amazon Voucher.
Increase your chances of winning by having meetings with multiple sponsor and exhibitor company representatives. The more you meet with, the more entries you will get into the prize draw!
SPONSOR & EXHIBTOR REPRESENTATIVES
View all of the sponsor and exhibitor representatives who are attending Risk-Based Quality Management and reach out for meetings to find out more about how they're products and services can support you and your team.
The on-demand presentation recordings* will be available on the 'ON-DEMAND CONTENT' tab following the live event (from Friday, December 4th) for 30 days, until Sunday 3rd January. *Excluding sessions limited to live viewings only. Subject to speaker permissions.
The FAQs tab will take you to our virtual event frequently asked questions page.
If you have any general event queries that you can't find the answer to on our FAQs page, or if you need any technical support, you will be able to find the relevant contact information here.
Frequently Asked Questions Addressed
- How To Ask A Question
- How To Start Instant Chat
- How To Schedule Meetings
Commonly Asked 'How To' Questions Addressed:
How To Watch The Next Agenda Session:
Important: All agenda sessions that you intend on attending must be added to 'MY SCHEDULE'. Without adding the event to your schedule, you will not be able to access the live session.
At the end of each session you will need to navigate back to 'MY SCHEDULE' and click on the next talk you wish to attend. The next session will not automatically play in the same room as the previous talk.
How To Ask Questions:
Within each session, you will see tabs on the right hand side including the 'Q&A' tab. This is where you can submit your questions. Click on the '+' icon to submit your question (see image below). Once they have been approved, they will appear in the Q&A stream. We encourage you to write your name and company at the end of each question you submit as there may be others participating who will be able to offer you additional insights on your questions and follow up with you after the session via instant chat or a scheduled one-to-one meeting.
Additionally, if you are submitting a question during one of the live Q&A panels that you would like answered by a specific speaker, please write @SpeakersName at the beginning of your question.
How To Start Instant Web Chat
In order to start an instant web chat, you need to establish mutual 'interest' with another attendee. Click 'show interest' on the attendee profiles of the people that you would like to connect with. This will send a notification to those people to make them aware of your interest to connect, and will be added to your 'MY 'INTERESTED' LIST' tab. If the person you have shown interest in shows interest in you too, you will form a connection, which will show in your 'MY CONNECTIONS' tab. With mutual 'interest' established, you will be able to start chatting via instant chat messenger.
How To Schedule Meetings: One-To-One Or Group
To set up a one-to-one meeting, identify the person you would like to connect with. Click on 'Request a meeting'.
Set the time and date for when you would like to meet (this will only show you times that both you and the meeting request recipient have available according to the availability you have set in your profile settings). Write a personal message to send along with your meeting request outlining why you would like meet, and click the send button.
To set up a group meeting, follow the same steps as above for setting up a meeting with one of the people you would like to invite but before pressing send, click the 'add more +' icon in the 'invitees' field and search for the names of the other attendees you would like to invite to the meeting. Please note, invitees cannot be removed once the meeting request has been sent.
You can invite a maximum of 10 other attendees at once to a meeting by typing in their name, with a maximum of 50 total attendees.
To invite more than 10 people (up to the maximum of 50 in total), once your invite has been sent to the first group of people, you can add additional people to the meeting by clicking 'Add Invitee'.
How Do I Access The On-Demand Content?
On-demand presentation recordings will be made available following the event on Friday, December 4th, for a period of 30 days (until Sunday, January 3rd) in the 'ON-DEMAND CONTENT' section of the in-platform navigation bar. *Excluding sessions limited to live viewings only. Subject to speaker permissions.
Why Do The Timings On the Risk-Based Quality Management Conference Website Differ To The Timings I see On The Agenda In The Virtual Event Platform?
The conference website agenda is in EDT time zone.
However, within the virtual event platform, in order to make it easier for you to manage your time and schedule, the agenda will be presented to you in the time zone in which you are currently based.
E.g. If you are based in the UK, you will see the agenda in GMT time zone.